In this video, we'll guide you through the step-by-step process of closing out your day with accuracy and ease.

A Z report is typically run at the end of a shift or business day. It provides a complete summary of all transactions and resets the totals to zero, helping to track daily performance and manage financial records.

Whether you're managing a bustling café, a busy restaurant, or a retail shop, a smooth end-of-day process is essential for keeping your accounts balanced and your team organised. We’ll show you how to finalise sales, declare cash, and generate a Z report, ensuring your business wraps up each day seamlessly.

Learning Areas

• Declare the cash in the cash drawer
• Make a correction to the declared cash

Declare the Cash in the Cash Drawer

1. Log in to the POS system, select Reports and Count Cashdrawer.
   
   
   
   
2. Select Cash then Enter Count.
   
   
   
   
3. Enter the total amount of cash in the cash drawer.
   
   
   
   
4. If your count includes the float, select Yes. The POS will deduct the float amount from the cash declaration. Click the green tick to save and close.
   
   
   
   
5. Go to Reports then X and Z Reports.
   
   
   
   
6. Check the Payment Totals. If they are correct, then click the green tick to finalise the report. If there is a variance follow the next steps.
   
   

Make a Correction to the Declared Cash

1. To correct the payment totals go to Reports, then Count Cashdrawer. Click the minus button and enter the previously declared amount (without the float) to bring it back to zero. Then the green tick to save.
   
   
   
   
2. Next follow steps 1 - 4 to enter the correct cash amount.
3. Then follow steps 5 - 6 to check the Payment Totals.
4. Once everything matches up, we finalise our Z Report and print it. Now our shift or day is successfully closed off!