Paid In / Paid Out

Paid Ins and Outs are financial transactions used to manage cash flow within a POS system. A Paid In represents money added to the cash drawer, such as a float or a deposit. A Paid Out represents money removed from the cash drawer, such as petty cash expenses or withdrawals for safe deposits. These transactions help maintain accurate records and ensure transparency in cash handling.

Configuring Paid Ins and Outs in POS System Manager

To set up Paid Ins and Outs in the POS System Manager, follow these steps:

1. Access the Configuration Settings:

   • Navigate to the Payments section.
     
     
     

   • Select Edit Paid In/Out Types.
     
     
     

2. Create a New Paid In/Out Type:

   • Click Insert to add a new Paid In/Out type (e.g., Petty Cash).
     
     
     

   • Configure the following options as required:

     • Name: Used to identify the Paid In/Out in reports and on the POS.

     • Remark Group (optional): If configured, allows users to select from predefined reasons on the POS for the Paid In/Out.
       
       
       

3. Set Usage Type:

   • Choose whether this configuration applies to Paid In, Paid Out, or Both.
     
     

4. Configure Additional Settings:

   • Under Flags, select whether a receipt should be printed automatically for each transaction (useful for record-keeping and end-of-day review).

   • Set the Function Permissions and specify which access roles have approval to use the function.

     • Example: If only Managers should use this function, remove access for staff.

5. Save & Publish Changes:

   • Ensure that all modifications are saved and published so they take effect on the POS system.
     
     

Using Paid Ins and Outs on the POS System

Once configured, Paid Ins and Outs can be processed from the front-of-house POS:

1. Access the Paid In/Out Function:

   • Select the PowerEPOS icon from the main screen.

   • Click Paid Ins/Outs (if not logged in, you will be prompted to do so).
     
     
     

2. Select the Transaction Type:

   • If multiple Paid In/Out types are configured, you will be prompted to select one.

   • If only one type is configured, this step will be skipped automatically.
     
     
     

3. Process the Transaction:

   • Select the appropriate Paid In/Out Type on the left.

   • Choose the Payment Method on the right (only methods that affect the cash drawer will be displayed).

   • Enter the Amount.
     
     
     

   • If configured, select a Reason for the transaction.
     
     
     

   • Confirm the transaction to complete the process.